For example, you can insert an IF field that inserts text only if a particular merge field has a specified value. Alternatively, you can click Check For Errors to make Word run the mail merge and report any errors that are contained in the main document. Change the Format of the Merged Data. Learn how to prepare your source data, create a document, and merge the two to create individualized letters, envelopes, labels, and more. Along the way, gain an understanding of the options available to you when creating a mail merge in Word and gain confidence in your ability to create even complex mail merges with minimal effort. The two ways of inserting field codes in to a word document is explained in this video. Fix Word 2013 Mail Merge Number Format. How to Apply Currency Format to a Mail Merge Field.

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Mail merge lets you create a batch of documents that are personalized for each recipient. For example, a form letter might be personalized to address each recipient by name. A data source, like a list, spreadsheet, or database, is associated with the document. Placeholders--called merge fields--tell Word where in the document to include information from the data source.

You work on the main document in Word, inserting merge fields for the personalized content you want to include. When the mail merge is complete, the merge document will generate a personalized version of itself for each name in the data source.

Data sources

Your first step in setting up a mail merge is to pick the source of data you'll use for the personalized information. Excel spreadsheets and Outlook contact lists are the most common data sources, but any database that you can connect to Word will work. If you don't yet have a data source, you can even type it up in Word, as part of the mail merge process.

Manual Merge Field Word Mac 2017

For details about data sources, see Data sources you can use for a mail merge.

Excel or Outlook

If you know you'll be using Excel or Outlook as the source of your data, see:

Document types

Word provides tools for incorporating your data into the following kinds of documents. Follow the links for details about each type:

• Letters that include a personalized greeting. Each letter prints on a separate sheet of paper.
  Create and print a batch of personalized letters

• Email where each recipient's address is the only address on the To line. You'll be sending the email directly from Word.
  Create and send email messages

• Envelopes or Labels where names and addresses come from your data source.
  Create and print a batch of envelopes for mailing
  Create and print sheets of mailing labels

• Directory that lists a batch of information for each item in your data source. Use it to print out your contact list, or to list groups of information, like all of the students in each class. This type of document is also called a catalog merge.
  Create a directory of names, addresses, and other information

Data sources

Your first step in setting up a mail merge is to pick the source of data you'll use for the personalized information. Excel spreadsheets and Outlook contact lists are the most common data sources, but if you don't yet have a data source, you can type it up in Word, as part of the mail merge process.

• Excel spreadsheet works well as a data source if all data is on one sheet and the data is formatted so that it can be read by Word. For more information, see Prepare your data source in Excel for a mail merge in Word for Mac.

• Outlook Contact List contains data in a format that can be read by Word. See Use Outlook contacts as a data source for a mail merge

• Word data file is a data source you can create on the fly, within Word. For more information, see Set up a mail merge list with Word.

• Excel spreadsheet - An Excel spreadsheet works well as a data source for mail merge if all data is on one sheet and the data is formatted well so that it can be read well by Word. For more information, see Prepare your data source in Excel for a mail merge in Word for Mac

• Outlook Contact List - You can retrieve contact information directly from your Outlook Contact List into Word, See Use Outlook contacts as a data source for a mail merge

• Word data file - The Word document should contain a single table. The first row of the table must contain headings, and the other rows must contain the records you want to merge. For more information see, Set up a mail merge list with Word

Manual Merge Field Word Mac Download

Document types

• Letters that include a personalized greeting. Each letter prints on a separate sheet of paper.
  Create and print a batch of personalized letters

• Email where each recipient's address is the only address on the To line. You'll be sending the email directly from Word.
  Create and send email messages

• Envelopes or Labels where names and addresses come from your data source.
  Create envelopes by using mail merge in Word for Mac
  Create and print labels using mail merge

Data sources

Your first step in setting up a mail merge is to pick the source of data you'll use for the personalized information. Excel spreadsheets and Outlook contact lists are the most common data sources, but if you don't yet have a data source, you can type it up in Word, as part of the mail merge process.

• Excel spreadsheet works well as a data source if all data is on one sheet and the data is formatted so that it can be read by Word. For more information, see Prepare your data source in Excel for a mail merge in Word for Mac.

• Outlook Contact List contains data in a format that can be read by Word. See Use Outlook contacts as a data source for a mail merge

• Word data file is a data source you can create on the fly, within Word. For more information, see Set up a mail merge list with Word.

Manual Merge Field Word Mac 2017

Document types

Word provides tools for incorporating your data into the following kinds of documents. Follow the links for details about each type:

• Letters that include a personalized greeting. Each letter prints on a separate sheet of paper.
  Create mailing labels in Word by using mail merge

• Envelopes or Labels where names and addresses come from your data source.
  Create envelopes by using mail merge in Word for Mac
  Create and print labels using mail merge

Manual Merge Field Word Mac Free

If you open a mail merge document that you created with the Word desktop application, Word Web App will preserve all of the mail merge settings in it, but you can’t perform a mail merge or edit any mail merge settings.

Manual Merge Field Word Machine

If you have the Word desktop application, open the document there and perform a mail merge there.